To apply for a position and view position announcements, you will need to visit Current Openings.
The statement of church affiliation is simply a statement indicating where the applicant currently attends church. It can be one sentence or the applicant can choose to provide further details regarding their church involvement.
This is a statement from the applicant that informs the University that the applicant accepts and agrees with Faulkner University’s mission and values.
The Here We Stand document provides more information on this matter.
Applicants can visit the office of Human Resources Monday through Friday, between the hours of 8:00 a.m. and 5:00 p.m. to seek assistance during the application process, however all applicants will be required to complete the application process by visiting ‘Current Openings.’
No. Due to the number of applications we receive, we are unable to accept unsolicited applications or resumés. In an effort to be efficient and fair to all, we require that all job applicants go to Current Openings to apply for open positions.
When you submit your application online, you will see an automatic confirmation message on the webpage that notifies you that the application was submitted successfully. You will also receive an email from our Employment Coordinator after your application has been reviewed. This initial email notifies you that your application has been received and may also inform you of additional documents that are required to complete your application.
Please feel free to contact Human Resources at email@example.com or 334-386-7230. Please understand the recruiting process takes time with many variables contributing to each individual search.
Please contact Human Resources at firstname.lastname@example.org or 334-386-7230.
Our Current Openings allows you to apply for multiple positions by adding the positions to your Job Cart.We encourage you to review the position openings and apply only for those which most closely match your skills and qualifications.
All jobs that are posted online are open positions for which we are currently accepting applications. Even if a posting date appears to be old (or you have seen it out there for some time), the job announcement is still active. Our online list is always up-to-date.
No. If the position is no longer posted online, we are no longer accepting applications for that position.
No. All returning FSA participants will not receive a new card. You can continue to use your current card.
Yes, if you have elected both, your amounts for both benefits will all be loaded to the one card.
If your spouse is listed as a dependent under your medical plan, then you must complete the form each year. The spousal form requires you to verify whether your spouse “does” or “does not” have access to a medical plan through an employer other than Faulkner. If you certify “yes” then the extra fee will be applied to your normal monthly premium.
Yes, for In-Network providers. For out-of-network providers in Alabama, payments for covered services will be made according to the dental network fee schedule at the same level as in-network services; however, you may be responsible for the difference between the Blue Cross payment and the dentist’s charge (plus any deductible and coinsurance.) You may also have to file the claim if your dentist’s office will not.
If you do not make your benefit elections within the required timeframe after your date of hire, you will not be able to enroll unless you have a qualifying event. If you do not have a qualifying event, your next opportunity to enroll would be during the next Annual Open Enrollment period, held each September.
Annual re-enrollment is only required for the Flexible Spending Account.
If you made no changes, your same cards will still be used. If you did make changes or added new coverage you will receive new cards.
You can log onto www.bcbsal.org and search by doctor name or pick from a list.
Tuition assistance is offered to qualified employees of the University for their self, spouses or dependent children according to a schedule based on their classification; length of service; and Faulkner programs.
Regular, Full time employees, based on their classification and length of service.
The waiting period for undergraduate programs is 6 months; the waiting period for a Master’s program is 1 year.
An employee seeking Tuition Assistance for themselves or a dependent should complete the Employee Tuition Assistance Application and obtain the approval signatures, including HR verification.
The Employee Tuition Assistance Application should be completed and turned in with your financial aid paperwork at the beginning of each school year during the registration process.
Human Resources at 334-386-7230
Based on the amount you elect during open enrollment, a monthly payroll deduction will be applied and the funds deducted will be deposited into your FSA account by Human Resources.
You will need to send a request by email to email@example.com. There is a fee of $5.00 per card.
You would need to provide a voided check to BeneTech Administrators.
The payroll department is located in the Harris Business Building, room 202 A and is open from 8 until 5 each day (open during lunch).
Deductions include involuntary deductions such as federal, state, Medicare, and Social Security taxes and garnishments, when applicable. You will also see deductions for the benefits you elect at orientation and during open enrollment, such as medical and dental insurance, retirement contributions and other insurance products.
Regular employees are paid on the 1st day of each month. If the 1st is a holiday or falls on the weekend, the payroll will be released on the next business day. Checks and direct deposit receipts are released through each department’s secretary. Adjunct instructors and students have different pay dates. Contact your supervisor for more information.
Yes, all new regular employees must complete and submit the Direct Deposit Form when they complete all other initial employment forms. Their first check will be a paper check but beginning with the next month it will be a direct deposit. Direct deposit is only available to employees who are paid on the 1st of the month.
Checks for regular employees and adjuncts are released through their department secretary. Work study students pick up their checks in the Business Office.
You can first contact the HR office for assistance. If more research is needed, Payroll will contact others for assistance in resolving the problem.
Changes affecting the payroll must be received by the payroll deadline that is posted in Public Folders and on the Faulkner website. Changes involving direct deposit (changing of bank & accounts) must be received in Payroll by the 15th of the month.
No, you must submit a paper form to HR by the deadlines mentioned above.
Your monthly rate is shown on your paper check or direct deposit receipt. For your annual salary, contact your immediate supervisor or contact HR for this information.
You can find the form Request for Change of Address on the website.The completed form can be e-mailed to the HR office.
No. Paper W2s are released near the end of January. You will be given an opportunity to pick it up in person from the HR office a few days before they are sent to the mailroom.
A duplicate copy can be requested by completing the Request for Duplicate W2 form that is on the Faulkner website.
Faulkner University allows an employee to request a maximum of 2 payroll advances per year for certain reasons. Please refer to the Payroll Advance Policy that is posted on the website.
You may elect to use annual, sick, short term disability or leave without pay.
A continuous leave would be when all days for one leave purpose are taken consecutively or all at once. FMLA leave does not have to be taken in a single continuous period. In most circumstances, employees eligible for FMLA leave may take such leave intermittently – in separate blocks of time rather than on a single occasion for a single qualifying reason. If intermittent leave is advised by an employee’s healthcare provider, a medical certification would need to include pertinent details on the nature of the leave.
- Employees who have been employed by the University a total of at least 12 months;
- Employees who have worked for at least 1,250 hours during the 12-month period immediately preceding the start of the leave; and
- Employees who work at a worksite that has 50 or more employees within 75 miles of that location.
No, employees do not have to provide medical records to their supervisor. For any leave taken due to a serious health condition, an employee must provide a medical certification confirming that a serious health condition exists. The medical certification should be faxed directly to Human Resources. The medical information will not be shared with the employee’s supervisor.
An employee is always strongly encouraged to discuss any disciplinary actions with their supervisor. An employee who does not agree with their performance review assessment should discuss it with their supervisor during or after the review discussion. The employee may provide a written response to be included with their performance review. An employee who does not feel comfortable taking their concerns to their supervisor may go up their supervisory chain to the level where they are comfortable voicing their concerns. Employees may also meet with the AVP for Human Resources to discuss any workplace issues.
The University has certain commitments with regard to religious and moral issues. Policy 350- Standards of Conduct outlines the specific expectations for our faculty and staff.
Employees who believe they have been victims of sexual harassment or other harassment should report this to their immediate supervisor. If the complaint involves the immediate supervisor, the employee should contact their next higher level of supervision. In lieu of or in addition to notification of a supervisor, any University employee may contact the Assistant Vice President for Human Resources directly to register a complaint or receive advice.
You can report the action or event, providing your identity or anonymously under the guidelines of Policy 356- Whistleblower Protection without fear of reprisal or retaliation.
You are not allowed to carry any firearm while on campus but may have a firearm in your locked vehicle only under the specific terms and conditions of the law. It is important that you review Policy 357- Firearms in the Workplace in order to know the exact expectations of the university regarding firearms.
The Assistant Vice President for Human Resources is always available to assist employees in any way. You may email her to set up an appointment at firstname.lastname@example.org or you may call her office to set-up an appointment- 334-386-7230.
COBRA (Consolidated Omnibus Budget Reconciliation Act) is part of a federal law that allows employees who separate from employment the right to continue their current health insurance. COBRA provides you with an opportunity to continue coverage for medical and dental for up to 18 months if you had coverage through the Faulkner University health plans.
There are circumstances where coverage may be extended beyond the 18 months:
- 29 months is available to employees who are determined to have been disabled at any time during the first 60 days of COBRA coverage. This would apply to qualified beneficiaries.
- Up to 36 months for spouses and dependents facing a loss of employer-provided coverage due to an employee’s death or a divorce.
Upon notification of your termination, the Benefits Coordinator will send you information on how to enroll, and the cost of coverage under COBRA. Typically, you should receive this information during your exit interview with HR.
You have 60 days after your termination date, or from the date of notification, whichever is later, to complete your enrollment for COBRA continuation coverage.
Yes. You may continue any or all of your current coverage.
For questions regarding benefits, please contact Human Resources at 334-386-7230 or by email at email@example.com.
No, there is no gap in coverage. Coverage is dated back to the COBRA Qualifying Event date.
Yes, you have 90 days to submit claims for reimbursement that occurred on or before your termination date. Claims must be submitted to BeneTech Administrators.
No, any services rendered past your date of termination may not be submitted for reimbursement.
According to IRS regulations, Dependent Day Care FSA and Medical FSA contributions remaining after your last day of employment will be forfeited (known as the “use it or lose it” rule). However, you will have 30 days after your last day to still submit claims on expenses incurred prior to the last day of employment.
Your account can remain with Faulkner however, if your balance is less than $1,000 you will automatically receive a distribution of those funds.
Your last check will be a paper check. This check will be released to you on your last working day by mail or you may receive it during your exit interview. Contact Human Resources if you have any questions.
Yes, if you have completed one year of service, have given a two week notice, and did not use any annual leave during the last two weeks of employment – then you will receive an Annual Leave Payout of any accrued annual leave up to 80 hours. This will appear on your last check.
Please contact Human Resources at 334-386-7230 to schedule your exit interview.
All laptops, iPads, University ID cards, car decals, and any other Faulkner equipment is owned by Faulkner and must be returned to your supervisor or Human Resources by the last day of employment.
No, all employee accounts are deactivated on the employee’s last day.
You must apply as benefits do not start until you file an application. Contact Social Security Administration at 800-772-1213 to file an application. Your application can be taken over the phone, or you can arrange for an appointment at any Social Security Office.
File your application at least three months prior to the date you elect retirement benefits to begin, but not earlier than four months before you reach age 62. In any event, contact Social Security during the three months before age 65 to be sure you apply for Medicare coverage at the appropriate time. There are cost penalties for applying for Medicare after the initial eligibility period. Social Security Administration can explain these to you.
Yes. You will need:
- Social Security card or a record of your number
- Birth Certificate
- Marriage Certificate (if signing up on a spouse’s record)
- Most recent W-2 Form
- A check or any papers that show your bank account number if you wish to have your Social Security payments deposited directly into your bank account
Your payments are made by direct deposit to your bank account. If you do not have a deposit account with a financial institution and can provide certification of such, your payments can be paid by check through the mail.
Yes, you still pay, regardless of your age.
It depends upon your age. You are only subject to the retirement earnings limit if you are receiving Social Security retirement benefits before attaining full retirement age.
When you exceed the earnings limit, $1 of benefits is withheld for every $2 you earn above the limit.
Yes, call Social Security Administration and report this information so that benefits are not paid incorrectly. You have to pay back any benefits paid incorrectly. Penalties can also be incurred for intentionally failing to report your earnings or reporting them incorrectly.
The following publications may be obtained at any Social Security office or by calling 800-772-1213. You can also view these publications on the Social Security Administration web site. For Medicare publications, contact the Medicare Office at 800-633-4227, or view them on the Medicare web site. All publications are provided at no cost.
Retirement Benefits – How Work Affects Your Benefits (Publication No. 05-10069)
Social Security – Understanding the Benefits (Publication No. 05-10024)
Medicare (Publication No. 05-10043)
Medicare and You (Publication No. CMS 10050)
Medicare and Other Health Benefits – Your Guide to Who Pays First (Publication No. CMS 02179)
Your Medicare Benefits (Publication No. CMS 10116)
You can enroll upon your hire date for personal contributions.
You may be asked to provide your last statement to show the total amount of employee contribution.
Faulkner will start contributing 4% of your monthly pay into your retirement account after you have reached a year of service or 1,000 hours of service at the appropriate entry date of April October of each year. We will also match up to 2% of your personal contributions.
Faulkner employees receive 16 1/2 paid holidays per year.
View the current holiday schedule.
Outlook Public Folders – Human Resources – Leave Reports
You can use both sick and annual leave on the same day. If you are submitting a timesheet, you will put 4A/4S which means you used 4 annual hours and 4 sick hours.
If your date of hire is the 10th of the month or before, you will accrue sick and annual leave your first month of employment. If the date is after the 10th, you will not begin until the next month.
On the original approved request, edit your information and then resubmit it for your supervisor’s approval.
Please refer to the chart within Policy 251-Annual Leave. As an example, if your date of hire was 10/01/09, your rate will increase on 10/01/13, the beginning of your 5th year.
Sick leave cannot be used for annual leave, but annual leave can be used for sick. If you do not have sufficient hours, you will need to submit a Request for Leave Without Pay form. This must be submitted to and approved by your supervisor in advance of the absence and should only be utilized in rare and special circumstances.
This could happen when an employee goes on unpaid leave, they are billed separately for benefits.
No, the additional premium/surcharge for covering your spouse that has insurance available to them with their employer, only applies to the medical plan.
Yes, they can be covered.
Yes, the prescription benefit is combined with the medical plan. It is a Point-of-Sale program where prescriptions will be covered at 80% after the calendar year deductible is met.
Yes, this is considered a qualifying event and the change has to be made within 30 days of your spouse’s eligibility date with their employer’s plan.
Medical and Dental is effective the first day following your 60 day waiting period. For Flexible Spending, University Paid Life and all voluntary insurance products which includes Vision, coverage is effective the first of the month following your first 60 days of employment.
Your coverage for medical, dental, flexible spending and University paid life insurance will end your last day of employment. Voluntary products differ and may be portable. You will be notified of your options once HR receives your notice of separation.
An incorrect address does not invalidate your W2 and does not require a corrected W2. Of course, we want your valid address in our database for future communications so please contact Human Resources and provide the updated information.
It is very important that the number is correct. You will need to notify Human Resources so that we can correct the information and provide to you a corrected version of your W2.
An error in the spelling of your name does not invalidate your W2 and does not require a corrected W2. If you have changed your name due to marriage or other circumstances and the name on your W2 does not reflect the name on your social security card, we will need to update your information and provide to you a corrected W2. In either case, please provide the correct information to Human Resources so that we can update our database.
Gross year-to-date wages includes all compensation paid to an employee. Box 1 reports taxable federal withholding wages that may be different from ‘Total Compensation’. Box 1 wages = total compensation minus Section 125 deductions minus 403(b) deductions.
Under IRS Section 125, the IRS allows for certain employee paid deductions to be excluded from federal taxable wages. For example: medical, dental, or vision insurance.
Under IRS Section 403(b), the IRS allows for certain employee paid deductions for the purpose of retirement to be excluded from federal taxable wages. Also, you can find the total amount you personally contributed to the 403(b) retirement plan in Box 12E.
Each type of tax has a different definition for taxable wages:
Box 1 = Total Compensation minus Section 125 deductions minus 403(b) deductions.
Box 3 and 5 are each figured the same = Total Compensation minus Section 125 deductions.
Box 3 (Social Security wages) has an annual limit (2013 limit- $113,700) that is set each year. Box 5 (Medicare Wages) does not have a set limit. Your boxes do not match because your taxable wages were more than the set limit, therefore Box 3 stopped at the limit but Box 5 continued to reflect the full amount of Medicare taxable wages.
Due to the guidelines within the PPACA (Patient Protection and Affordable Care Act) we were required to report the cost of health care coverage provided to employees under our employer-sponsored group plan. The total amount reflected includes the portion of the cost paid by Faulkner as well as the cost charged to you. For Faulkner, we are only required to report the medical costs (dental, vision, or other insurance you have payroll deducted is not included).
Keep in mind we are self-funded which means Faulkner also pays for your claims. This is an additional cost that Faulkner has but is not included in the total reflected on your W2 based on the PPACA guidelines for this calculation.
A checkmark in this box means you were an active participant in our retirement plan, at any time during the year. This pertains to your personal contributions and contributions made by the university.
A duplicate copy can be requested by completing the Request for Duplicate W2 form that is on the Faulkner website.