This document is a voluntary agreement to govern interlibrary resource sharing among member libraries of Christian College Librarians (CCL). It is based on the premise that resource sharing among CCL members is in the organization's best interest and should be encouraged.

I. Definition

1.1 Resource sharing is comprised of transactions by which a library makes its materials or copies of its materials available to the clientele of another library upon request.

II. Purpose

2.1 The purpose is to obtain, upon request of a library's primary clientele, materials not available in the local library.

III. Scope

3.1 Interlibrary loan is a mutual relationship. Libraries signing the CCL ILL Agreement must be supplying libraries as well as requesting libraries.

3.2 Any materials, regardless of format, may be requested from another library. The supplying library determines whether the material can be provided.

IV. Responsibilities of the Requesting Library

4.1 The requesting library should use standard bibliographic format regardless of the means of transmission.

4.2 The requesting library must ensure compliance with U.S. copyright law and its accompanying guidelines.

4.3 The requesting library is responsible for borrowed materials from the time they leave supplying library until they have been returned and received by the supplying library. If damage or loss occurs, the requesting library is responsible for compensation or replacement, in accordance with the preference of the supplying library.

4.4 The requesting library is responsible for honoring due dates and enforcing all use restrictions specified by the supplying library.

4.5 The requesting library should request a renewal before the item is due.

4.6 The requesting library should return materials by the due date and respond immediately if the item has been recalled by the supplying library.

4.7 The requesting library should package materials to prevent damage in shipping, and comply with special instructions by the supplying library.

4.8 The requesting library is responsible for following the provisions of this code. Continued disregard for any provision may be reason for suspension of borrowing privileges by a supplying library.

V. Responsibilities of the Supplying Library

5.1 The supplying library should establish and maintain an interlibrary loan policy and provide it upon request.

5.2 The supplying library should process and respond to requests in a timely manner, with specific attention to a specified "Need By" date.

5.3 The supplying library should include sufficient information to identify the request and clearly state the duration of the loan.

5.4 The supplying library should state any conditions and/or restrictions on use of materials lent and specify any special return packaging or shipping requirements.

5.5 The supplying library should package the items to prevent damage in shipping.

5.6 The supplying library should notify the requesting library promptly when unable to fill a request, and if possible, state the reason the request cannot be filled.

5.7 The supplying library should respond promptly to requests for renewals.

5.8 The supplying library may recall materials at any time.

5.9 The supplying library will send photocopies via First Class mail. However, signers are encouraged to use fax or other electronic means to send photocopies if possible and when such delivery options are acceptable to the requesting library. Electronic transmission for longer documents is left to the discretion of the supplying library in communication with the requesting library.

VI. Expenses

6.1 Signers of this agreement will not charge each other for:

a. Fees for handling interlibrary loan requests.

b. Postage, fax, or other transportation charges.

c. Photocopies up to 50 pages per bibliographic citation. Charges beyond the 50 pages are at the discretion of the supplying library.